How to Reference Multiple Detail Views from a Single Revit Callout

One of the great things about Revit is that annotation is linked to the objects it annotates, whether that is a component, view, etc. The Callout tool allows us to draw a boundary and directly reference the view, or detail, that this refers to.

Sometimes, however, you might have more than one detail that is pertinent to that callout area. This often happens when keynoting, but can happen for detailing purposes as well. So, how can you add multiple Revit callout symbols to a single callout?

This seems like a pretty straightforward request, but the problem is that Revit doesn’t allow you to simply place an annotation symbol that links to a detail view without actually drawing the rectangle that defines the callout area. In this case, we don’t want multiple boundaries — just one. What we want is to have multiple callout symbols to allow us to point to different details.

Some firms have created a separate annotation symbol that contains a parameter that can be manually set to reference the detail number. I don’t care for this method as it’s very non-BIM. If the detail view ever gets moved or assigned a different number, the callout does not automatically update, but has to be adjusted manually.

The trick — albeit a fairly kludgy hack, is to draw the boundary, which Revit forces us to do, but make the rectangle as small as humanly (should I say, Revitly) possible. You then have to adjust the leader to shrink that down as well. It still leaves behind a trace of itself, but this generally doesn’t show up on plots.

Yes, it’s a hack, but it works, and the great thing is that it keeps its hyperlinked association with the view that it references. All go for BIM.

Check out the video for the step by step:

Multiple Detail Callout Symbols on a Revit Callout Boundary from Patrick Villella on Vimeo.

Sometimes, when trying to get Revit to do something we want it to do but it really isn’t designed for, you have to wonder that maybe the designers imagined a different workflow than we are hoping to achieve. This is one of those examples. While explaining this method to a good Project Architect friend of mine, he brought up the point that maybe you shouldn’t ever be referring to more than one detail with a callout to begin with. His point, which I think is well founded, is that if you need to reference the info in both of those details for one part of the building, why not just make sure that all the needed info is in one detail to begin with. I know that builders don’t appreciate having to jump from sheet to sheet, trying to piece together the complete info they need to construct something. This might be what the Revit development team had in mind to begin with.

That being said, I think there are still times when it would be useful to reference multiple details or views and I like the flexibility of deciding for myself what is the best method to take. Maybe future releases of Revit will give us a simple Option Bar control that lets us easily choose whether we want the boundary or not — rather than resorting to a bit of a hack.

Showing elements from a ceiling plan in a floor plan

From time to time it’s nice to see overhead items in a Revit floor plan. Dropped ceilings, soffits, light fixtures, etc. are all useful to see in plan view, especially when arranging furniture and such.

Here’s a great and incredibly simple technique to show these items in plan using whatever line style you choose, while still maintaining the connection to the actual ceiling elements. I’ve found some designers simply using drafting lines to create these items in plan, but this is a non-BIM way of doing things, since there is no real connection between the items in plan and the elements in the RCP. Sure, you could constrain and lock them, but the following method is much simpler.

What’s the trick? Well, it makes use of Underlay, setting the orientation to Reflected Ceiling Plan, then using the Linework tool. The slick thing is that once you’ve overridden the line style, you can shut off the underlay and the lines you’ve modified are still visible. Nice, right?

I’m sure that’s enough to get a lot of you going, but here are the step by step details in a quick Revit tutorial.

Revit Tutorial – Show Elements from a Ceiling Plan in a Floor Plan View

Revit - Standard Reflected Ceiling Plan View

Here is a standard Revit reflected ceiling plan. We’ve got an acoustic tile ceiling with an overhead lighting fixture in the conference room.

Revit - Standard Floor Plan

As you know, by default in a Revit floor plan view, no ceiling items are shown.

Revit - Turn on Underlay with RCP Orientation

Set Underlay to Level 1 (same level) and make sure the Underlay Orientation is set to Reflected Ceiling Plan

Revit - Linework Tool

Use the Line Work tool from the Modify panel of the Ribbon to change the appearance of the edge of elements you’d like to be visible in the floor plan. You’ll notice that there is an Overhead style that exists for this very purpose.

Revit - Overhead Line Style

Piece of cake, right? Simple choose ‘Overhead’ from the Line Style drop down (or whatever line style you prefer) then click the edge of the element you want to be visible. You’ll see the line change from halftone (underlay style) to a dark line with whatever line style you choose.

Revit - Ceiling Elements in Floor Plan

Here’s the finishing touch! Turn off Underlay in the View Properties. Presto! The lines that we modified with the Line Work tool are still visible. Sweet, right?

Control visibility of masking region linework in Revit

While creating a custom office furniture family set for a client a while back, I had the need to control the appearance of boundary lines in a Revit masking region.

On the surface, it seemed like something pretty easy to do. While in Sketch Mode for the masking region, you can select the boundary line you want to paramaterize to control its visibility and add a Yes/No field to it. You can check out the accompanying image to see how I attempted this. Seems like it would do the trick, right?

The problem is that it just flat doesn’t work. For some reason, the Visibility parameter doesn’t apply to masking region boundaries. I fought with the masking region a bit before eventually, I figured out a pretty easy work around. It was one of those things I figured out while deep in the middle of a family creation project that saved the day, but I didn’t take the time to put together a blog post or video to share it with my fellow Reviteers.

Well, Jose over at Andekan has created a great (while lengthy) video showing the problem and the work around. Check it out, after this brief description of the solution. Here’s the trick:

You can’t control the visibility of a Revit masking region boundary with a parameter.

Instead, change the linework of the boundary lines that you need to control to ‘Invisible’. Now they will never be seen. Exit sketch mode for the masking region.

Next, draw new Symbolic Lines over the top of them. Guess what? Symbolic Lines CAN have a parameter that controls their visibility!

You should be able to take it from there. If you want to see a great step by step, check out the video from Andekan. Also, be sure to check out their high quality custom Revit families. These guys do a great job of creating powerful and parametric Revit content.

Multiple Column Text in Revit 2012

Multiple Column Text in Revit 2012

We’ve been waiting for it for years and it’s finally here! Well, sorta. Sorry, before I get your hopes up too high, let me tell you that the headline is a little misleading. There are many great new features and improvements in Revit Architecture 2012, but, sad to say, text manipulation and formatting still has a long way to go. So, how can we get our notes and text to wrap into multiple, free flowing columns? It’s pretty easy, once you know the technique.

We Know: Revit is not AutoCAD

If you’re at all like me, you probably hate it when people compare Revit to AutoCAD, i.e. “AutoCAD can do this… why can’t Revit?” It’s generally not very productive to make these comparisons, as these are two very different products. However, when it comes to text, it’s hard not to make comparisons. AutoCAD has made great strides in the last 10 years and now boasts a pretty full featured set of text formatting and manipulation tools that sometimes leaves Revit users envious. After all, MTEXT has given us easy column flow in AutoCAD for some time now. Just click the bottom grip, and, like magic, the text flows into multiple columns.

I understand that Revit is not a Word Processor, and it was never designed to be used to make large amounts of text look pretty. Even so, the fact is that in a typical set of construction documents, there are plenty of sheets that include a ton of notes. Sometimes, a whole sheet is dedicated to General Notes. So, how can we accomplish a multiple column effect? The trick is to create a Key Schedule instead of a Text object. Schedules can be split easily into columns and flow easily.

Here is how to Wrap Text into Columns in Revit:

Create a Key Schedule, using a category that you probably won’t use, such as Site.

Name the schedule appropriately, such as GENERAL NOTES, and add the COMMENTS field to it.

Name the headings # and Note, if you like (we’ll hide the headings anyway, so it doesn’t really matter.)

Now, cut and paste each of your notes into its own row. That’s the only tedious part, but getting the column flow flexibility makes it worth it.
If you really want the schedule to look more like notes than a table, turn off the lines.

I also like to shut of the Headers. We’ll keep the Title visible.

Sweet! Now we can easily break up the schedule into multiple columns.

You get a grip at the bottom very similar to the grip for MTEXT in AutoCAD that can be used to adjust the height of the column. You can continue to break up the schedule into even more columns.

To rejoin columns into a single column, just drag and drop it onto the main text block. Easy! By the way, this technique isn’t exclusive to 2012. It works for 2011 and 2010 as well.

The Future of Revit

So, this is a bit of a hack until we finally get some of those long awaited text tools in Revit. Rest assured, the Factory is not unaware of the current state of Revit’s text tools, and is always working on ways to give users what they need. Not being a hard-core programmer myself, I can’t really talk about what the hold up is, but I do understand enough to know that AutoCAD and Revit are built on very different software platforms, so it’s certainly not as easy as pulling a module of AutoCAD code and slapping it into Revit. Good things take time, and I look forward to the day I can announce that Revit 20xx has had a text formatting overhaul!

Until then, workarounds like this can get us through, and still let us benefit from the vast number of things that Revit really does rock at!

Happy designing!

Revit 2012 New Features part 1

Well, one of our favorite times of the year is finally here… The Autodesk 2012 software lineup, including Revit Architecture 2012, Revit Structure 2012, and Revit MEP 2012, has hit the streets and we’re eager to help all of our  users get up to speed as quickly as possible on all the great new features and improvements. All of us here at CADsoft Consulting have some great educational events planned to teach these new features and get you productive in a hurry.

As with any release, there are usually a few big changes or new functionality, along with a lot of little tweaks and improvements that often go unnoticed. The fact that some things go unnoticed is not always a bad thing. Sometimes it’s just evidence that a tool now works the way you always wanted or expected it to. It may not get a lot of fanfare, but you may still find yourself smiling when you use it and think smugly to yourself, “Hey, Autodesk listened to me. That’s just what I asked for!”

Well with Revit 2012, I certainly found some of those features. Some of my specific wants have been met and some things I didn’t even know I wanted are now included and I can’t imagine going back to the old way. As usual, I’ve been part of the beta team, so I’ve been able to put Revit 2012 through its paces for a few months, and while there is always room to grow (and still some of those things I’ve wanted that haven’t been built yet), this release has a lot to offer.

Here are a few of my favorite Revit 2012 new features

In today’s post, I’ll focus on the topic of Collaboration, with more posts to follow throughout the week.

Enjoy! I think you’ll find some great new features of Revit 2012 that will make your day.

Revit 2012 Worksharing Enhancements

The display in Revit has been modified to allow us to easily color code elements based on the Workset they belong to or the user they are editable by. This alone is an amazing timesaver that lets you see how your worksets are organized at a glance, as well as understanding who is working on what.

Best of all, however, is the addition of … drumroll… pop up Editing Requests!

Pop Up Editing Request Window

At long last, we have the feature users have been begging for since worksets were introduced — a request that users will actually see! Now, when you need to work on an element that is owned by someone else, you can put in an Editing Request, as before, but now, on that user’s machine, in the lower right corner, they will get a message that pops up that allows them to accept the request. Brilliant! No more lonely nights spent pining away at your Revit system, hoping and praying that someone would grant your unnoticed editing request.

Thank you Autodesk!

Stay tuned for an upcoming post on new tools for sustainable design.

Have fun with Revit 2012.